Client Service Assistant

Posted 3 months ago

Job Description

We are looking for a candidate that can fulfill a crucial role in our firm, ensuring the office runs smoothly by opening new accounts quickly and efficiently, managing money movement to/from clients, and assisting two financial advisers with client-related follow up tasks. Overseeing new business, transfers, money movement, and paperwork flow is a large part of the position. The applicant must be process and detail-oriented with the ability to work independently in a small, interactive, potentially virtual environment. The best candidates will possess strong communication skills and a commitment to lifelong learning.

Doble LeBranti Financial Group is a dynamic, growth-oriented, fee-based, financial planning and investment management firm located in Burlington, MA. We are a small office that respects and cares about our team as much as we do our clients. We strive to be thoughtful in all that we do, to be accountable to each other and our clients, and always follow through (one of our core values).

Responsibilities (including but not limited to):

  • Learn and perform the client administration and service functions for our firm
  • Producing account paperwork for clients and partners, mastering money movement, and following the core processes in place
  • Answering call-ins and service requests (account login help, change of beneficiary, sending statements/tax forms, etc)
  • Schedule client and prospect meetings
  • Prepare forms and paperwork to open new client accounts
  • Ensure clients and firm partners follow through on outstanding to-dos. Proactively keeping advisors aware of incomplete or unresolved tasks
  • Maintain updated contact information and notes using firm’s CRM
  • Maintain organized client files, including copies of all signed applications and forms
  • Prepare, review, and send outgoing mail/email
  • Track all pending, outstanding paperwork, transfers, and weekly tasks
  • Manage contribution, distribution, and check requests

Required knowledge/skills/competencies

  •  3+ years of Financial Services experience preferred
  • Strong organizational and time management skills
  • A conscientious, friendly, motivated nature with strong communication skills
  • Ability to use and learn multiple technology platforms
  • Proficiency in the Microsoft suite, including Excel, Outlook, Word, etc.


  • Salary is commensurate with experience
  • Full-time position desired, part-time hours possible for the perfect candidate
  • Both virtual and in-office candidates considered
  • 401k with match + paid time off, including 10 Holidays

Applications without the following will not be considered:

  • Cover Letter
  • Resume
Submit Resume Here